How long is the Records Management course?

It's made up of 5 microlessons, each under 5 minutes. Learners can finish it in one sitting or spread it over a few days, and 5Mins sends reminders until it is done.

Is there a certificate?

Yes. Learners get a certificate of completion once they finish every microlesson and complete the two situational tests. The record is stored in 5Mins for audits.

What is a retention schedule?

A list of the types of records an organization holds, how long each must be kept and what happens to it at the end, such as secure destruction or permanent preservation.

Which laws does the course cover?

UK GDPR, the Data Protection Act 2018, the Freedom of Information Act 2000 and public records rules, plus sector-specific record keeping requirements.

Who should take records management training?

Every employee who creates or handles records, plus records managers and information governance teams.

How often should staff take this training?

There is no fixed frequency in law. Many organizations refresh it every year alongside data protection training. In 5Mins you can set the course to repeat, for example every 12 months.

Can I try the course first?

Yes. Request a free sample lesson and book a short demo with our team. After your demo, we'll share sample lessons with you so you can see the format for yourself.

Records Management Training Course (UK)

Records Management training

Five microlessons on creating, storing, retaining and disposing of records in line with UK law, from the records lifecycle and UK GDPR to risks and digital records, with two situational tests and a certificate of completion.

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What the Records Management course covers

This course explains how to create, store and dispose of organizational records in line with UK legal requirements in five microlessons. It covers what counts as a record, the records lifecycle and retention schedules, key legislation including UK GDPR, the Data Protection Act 2018 and the Freedom of Information Act 2000, the risks of poor records management, and how digital records, cloud storage and AI are changing records practice.

A certificate for every learner who completes it

Learners finish every microlesson and complete the assessments. 5Mins then issues a certificate of completion for Records Management (UK).

Certificates and e-signatures stored against each learner

Audit-ready records, ready whenever an auditor asks

Completion shows on the Compliance Dashboard in real time

Laws covered

UK GDPR and the Data Protection Act 2018. Personal data must be accurate, kept secure and kept no longer than necessary.

Freedom of Information Act 2000. Gives the public a right to request information held by public authorities, which depends on good records management.

Public Records Act 1958. Governs the selection, care and preservation of UK public records.

ComplianceCompliance Training

Insurance, 205 colleagues 100%

compliance completion and pass rate since go-live

~1 day saved on each compliance course (HR estimate)
Automated reminders and reporting

Since go-live, our compliance completion and pass rates are 100%, and it's the quickest we've ever got there. Automated reminders and reporting save us about a day per course.

Laura ChappellHR Director, Collingwood

Read the Collingwood story

ComplianceCompliance Training

Insurance and emergency accommodation 87%

less session time, from 2.5-3 hour sessions to modules of 25 minutes at most

12 monthly sessions a year, up from 3-4
95% content creation time saved

Our compliance sessions used to be two and a half to three hours in a room, and we could fit in three or four a year. Now we cover one topic a month, and I can see exactly what people are retaining.

Lucy WybornDirector of Learning and Development, ICAB

Read the ICAB story

ComplianceCompliance Training

Legal services 80%

completion on mandatory training, up from 20%

Mobile microlessons finished between calls
Manager view of each team's progress

We were sitting at 20% completion on our mandatory training. We're now at 80%. People finish short lessons between calls, on mobile, and managers can see where their teams are, so chasing completion is no longer a one-person job.

Jamie WaltonGroup Learning and Development Officer, Winn Solicitors

See more customer stories

ComplianceCompliance Training

Fintech and digital banking On demand

training log showing who did what, when, and the pass rate

Any device phone or laptop, at their own pace
Rolling refreshers through the year

When I engage with the FCA, I can show that every team has had training tailored to their role, that it's up to date, and that it runs throughout the year, with a full log of who's done what.

Abdul GofurHead of Compliance & Anti-Financial Crime, nsave

Read the nsave story

Records Management training

What the Records Management course covers

What your people will be able to do

5 microlessons

A certificate for every learner who completes it

Who it's for and the law it covers

Who it's for

Laws covered

Assign it once, then let 5Mins do the chasing

Compliance teams that swapped chasing for results

See 5Mins in action with a free sample lesson

Get a free sample lesson

Take the catalogues with you

UK Compliance Catalogue

Global Compliance Catalogue

Questions about Records Management training

How long is the Records Management course?

Is there a certificate?

What is a retention schedule?

Which laws does the course cover?

Who should take records management training?

How often should staff take this training?

Can I try the course first?

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